Employment

With a main campus blocks from the Mississippi River, and an Early Childhood Center in an historic Uptown neighborhood, the Waldorf School of New Orleans is a federally recognized 501(c) 3 nonprofit organization and does not discriminate on the basis of race, color, gender, nationality or ethnic origin in its admissions, educational, and hiring policies.

As the only Waldorf School in the state of Louisiana, our faculty and staff enjoy the fantastic opportunities that come with living in one of the most unique cities in America.  From exploring the French Quarter and spending all weekend at Jazz Fest, to enjoying fabulous restaurants and experiencing Mardi Gras (with a school break!), we celebrate life.

Job Description

 

Position:  Office Manager – Peniston, 25 hours per week

 

Required Qualifications:

·         Associates degree or some college

·         Pleasant disposition and professional demeanor

·         Ability to maintain confidentiality with sensitive financial, school, or family information

·         Experience with and affinity for children

·         Administrative experience

·         Computer savvy including Microsoft Office

·         Extremely organized and detail-oriented

·         Responsible and reliable.  Must be on time and at work according to schedule

·         Hours are 8am – 1pm, Monday - Friday

·         Able to make appropriate decisions regarding office matters and notify administrator otherwise

 

Preferred Qualifications

·         Bachelor’s degree

·         2 years of office manager experience

·         Experience in a school office

·         Waldorf education experience or knowledge

 

Primary Function: The Office Manager’s primary function is to maintain a clean, organized, and stocked office in order to best support the needs of the Early Childhood Faculty and Administration.  The Office Manager must also represent the school in a professional and informed manner, as this is often the first point of contact that the community has with the school.  The Office Manager will also ensure effective communication with parents, teachers, and the school community. 

This position performs specific operational duties such as: office management and clerical duties, enrollment coordination, facilities support, outreach support, basic accounting duties, and volunteer coordination. 

The Office Manager will work directly with the Administrator, the Faculty & Staff, parents and students of the Early Childhood Center, and other designated individuals as needed.  The Office Manager will report to the Business Administrator.

Office /Clerical Duties:

·         Manage school communication:  Answer phone and door.  Respond to e-mails and phone messages within a 24 hour period, preferably the same day.  Forward messages to appropriate individuals and follow-up if necessary.  Sort and distribute mail

·         Revise and create forms electronically and in hard copy on as needed basis or at request of Business Administrator (Registration packets, special forms, logs, etc.)

·         Create new and maintain current student files, including collecting a completed registration packet.  Organize and clean out files yearly.  File old student files.

·         Generate and update class lists, emergency contact folders for the office and Early Childhood teachers, and allergy lists

·         Order and purchase school supplies, office supplies, housekeeping supplies, and special supplies monthly and as needed

·         Create, maintain, and distribute school directories

·         email address book on a regular basis.  Provide Early Childhood Faculty with copies of e-mail class lists at start of school year and when updated 

·         Maintain faculty and staff sign in sheet in office

·         Fill requests for student records

·         Maintain central attendance logs, sign-in sheets, and tardy slips.  Call parents when students are absent.

·         Assist with school events including purchasing food/beverages, set up/clean up, and promoting events with flyer, postcard and email notification. (Open House, school tours, etc)

·         Keep the office area clean and organized, clearing out left items, discarding outdated materials

·         Supervise office volunteers:  includes scheduling, preparing work, and overseeing tasks

·         Correctly follow emergency drill procedures and keep a log of frequency and duration

·         Maintain first aid kits and emergency supplies

·         Correctly follow and assist with inclement weather and school closure procedures as outlined in the Employee Handbook

·         Follow all school procedures as outlined in the Faculty and Family Handbooks

·         Serve as a member of the nursery staff- follow all DSS rules and regulations, complete CEUs, First Aid, and CPR training.  Attend necessary meetings

Enrollment Coordination Duties:

·         Register new students for summer camp and parent-child, providing packet, information, and invoice.  Keep appropriate staff up to date with enrollment information.

Student and Family Services

·         Administer medication according to school procedure

·         Receive medication training

·         Call parents of children who need to go home due to illness or behavior

·         Distribute messages to teachers regarding children’s schedules

·         Check children in and out of school

·         Supervise students on an emergency basis, such as a sick child or short-term teacher absence

·         Administer basic first aid and care

Emergency Duties:

·         In the event of a teacher emergency, and when a substitute is not available, supervise students in the teacher’s absence

·         Assist the faculty with injured students if needed by administering first aid and contacting parents

 

Position:  Bookeeper – Peniston, 5 hours per week

The Waldorf School of New Orleans seeks a part-time bookkeeper, five hours per week. This is a year-round position. This position reports to the Business Administrator. The bookkeeper implements accounting policies and procedures relating to financial reporting and record-keeping consistent with ethical and legal requirements of a non-profit organization.

Primary responsibilities include check writing, banking, State Scholarship financial record keeping,  ACH deposits, reconciliations, past due collections, general ledger, accounts payable, accounts receivable and special projects as needed.

The ideal candidate will have the following qualities and skill sets:

·         Ability to work independently; self-directed and motivated

·         Excellent organizational skills

·         Proficiency in fiscal operations

·         Ability to prioritize

·         Computer skills: Quickbooks, e-mail, Excel, Word

·         Associates degree in accounting or equivalent experience

·         Experience with nonprofit and nonpublic school accounting

About us: The Waldorf School of New Orleans offers a developmentally appropriate approach to education while integrating the arts with academics for children from preschool through eighth grade. Our curriculum aims to inspire lifelong learning in all students. Our mission is to awaken and draw out each student's individual strength and integrity, allowing them to become a free thinker; a courageous seeker of truth and knowledge; and an empathetic, enthusiastic participant and innovator in local culture and global society.

How to apply: Interested candidates are asked to submit a cover letter, resume, and three professional references via email to business@waldorfnola.org or by mail to Waldorf School of New Orleans, Attn: Lisa Lynde, 517 Soraparu Street, Suite 101, New Orleans, LA 70130

The Waldorf School of New Orleans welcomes, values, and actively seeks racial, religious, economic, and cultural diversity, including single, dual, or multiple parent households and LGBTQ parents, faculty, and/or students. Furthermore, parents, students, faculty, staff members and board members are all expected to conduct themselves and discharge their responsibilities in accordance with the school's non-discrimination policy.